Access profile management is one of the processes that make up identity governance in companies. Through this practice, an administrator can dynamically control which information is visible to a user or group of users by associating it with a profile.
A profile represents a category of user within a company, based on the roles and privileges associated with that specific user category. It can be understood as a user interface control mechanism.
So what is access profile management for, and how does it work? This article answers both questions.
Why access profile management matters
With access profile management, you can define a profile that presents only the features and information a user needs, creating streamlined access focused on the user's role and reducing distractions.
Beyond that, the main focus of access profile management is information security. By reducing the amount of information shared among users and restricting access by role and need, information is far better protected and less exposed to leaks from insider threats.
Because it is so closely tied to information security, access profile management — like identity governance — is a requirement of many information security and privacy standards and regulations, including Brazil's General Data Protection Law (LGPD).
How access profile management works
In short, access profile management works by creating profiles that restrict a user's access to a specific set of information or actions.
The main goal of access profile management is simply to hide elements a user has no need for or interest in. If a user has no rights to an object or action under access control rules, a profile does not grant visibility into actions or information restricted by the related access control policies.
Depending on the access profile management tool used, each user or group of users can be associated with one or more profiles. If the profiles are of the same type, the least restrictive visibility settings apply. For example, if a user is associated with two profiles where one default profile restricts an action but the other allows it, the user will have access to the action.
Access profile management is also responsible for creating and deactivating profiles. With an integrated management model, you can deactivate all of an employee's access at once when they leave the company, and vice versa.
As mentioned, access profile management is an essential process for a more granular information security strategy, ensuring stronger compliance with security standards and LGPD.
Access profile management with Digiage
We offer information technology solutions for a wide range of industries, with a particular focus on information security. With our Systems Integration and Identity Management solution, your company gains greater control over access profile management, in a practical, streamlined way.
Talk to our experts and discover how Systems Integration can benefit your company.